README30 ____________________________ How to Use the Random House Webster's Unabridged Dictionary, Version 3.0 These notes are for the 32-bit program, for use with Windows 9x operating systems and above. CONTENTS OF THIS README FILE ============================ 0) **IMPORTANT, LATE-BREAKING NOTICES** 1) Installation 1.1) How to Make Sure the Dictionary will Display 1.2) What to Do Before Installing the Dictionary 1.3) How to Install the Dictionary 2) What is on the Dictionary Screen 2.1) The Menu Bar 2.2) Button Bars 2.2.1) Top Button Bar 2.2.2) Lower Button Bar 2.3) Edit Window 2.4) Search Type Button 2.5) Counter 2.6) List Window 2.7) Entry Window 3) Audio Pronunciations and Graphics 4) Preferences: How to Set Defaults for Using the Dictionary 5) Ways of Looking up a Word in the Dictionary: Search Types 5.1) Browse through the Dictionary Entries: Browse on Index 5.2) Look up a word directly: Main Entry Search 5.2.1) Use Wildcards in your Main Entry Search 5.3) Find Words you Don't Know by Specifying Information You Do Know: Definition Search 5.3.1) Using Search Commands 5.3.2) Search Commands and Wildcards: Chart 5.3.3) Format and use your search results 5.3.4) Replace a word in a document you are writing with a word from the dictionary 5.4) Look up Anagrams 5.4.1) Using the Anagram Search Filter 5.5) Use History to Go Back to Previous Search Results 5.6) For Advanced Users: Changing the default search type 5.6.1) Instructions 6) Use Bookmarks to Access a Customized List of Entries 7) Create a Customized User Dictionary 8) Further Help ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 0) IMPORTANT NOTICE FOR WORDPERFECT 7 USERS!! --------------------------------------------- If you are using WordPerfect 7 and you use other WordPerfect Writing Tools and you choose to install WordPerfect Support when installing the Random House Webster's Unabridged Dictionary, you must take one extra step should you ever choose to uninstall it. The uninstaller will ask you if you wish to remove shared files which no one seems to be using. Answer "No to All" to this question. Answering "Yes" or "Yes to All" may cause the other WordPerfect Writing Tools to stop working. Note that this problem does not occur for other versions of WordPerfect nor for any version of Microsoft Word. 1) Installation --------------- Instructions on how to install the dictionary are repeated in the printed documentation. 1.1) How to Make Sure the Dictionary will Display ------------------------------------------------- To run the dictionary, you must have a default printer driver selected. In addition, the driver must be capable of handling TrueType fonts. Without such a driver, the dictionary will not display on screen. You need to select a printer driver even if you do not have a printer physically connected to your computer system, and even if you do not intend to print from this application. To install a printer driver or change the default driver, select the Printers icon in the Control Panel. 1.2) What to Do Before Installing the Dictionary ------------------------------------------------ Remove any previous version, preferably by using the older version's Uninstall option. Close all running programs and close or disable all background applications. 1.3) How to Install the Dictionary ---------------------------------- Inserting the CD-ROM in the drive should start an autorun installation; if not, 1. To install v. 3.0 of the dictionary for the Windows 95/98/NT operating systems and above, click on Start, Settings, Control Panel, Add/Remove Programs, Install. 2. X:\SETUP.EXE will appear in the command line on- screen, where "X" stands for the letter of your CD-ROM drive. 3. Click Next and follow the on-screen instructions. 4. Choose either a Standard or Custom installation to select the components you want to install on your hard drive. a. Standard: installs the software program only. To use the dictionary, you will have to have the CD in the drive. You will need 5 Mb of hard disk space. b. Custom: installs both the software program and the dictionary on your hard drive. There are two options: (1) Install the software program and dictionary data only (you may look up words and perform searches without the CD, but the CD must be in the drive for access to the illustrations and audio pronunciations). You will need 50 Mb of hard disk space. (2) Install the complete dictionary, including the software program, dictionary data, graphics, and audio files (this allows the entire dictionary to be used without the CD in the drive). You will need 530 Mb of hard disk space. 5. Select the program folder in which you want the RHWUD shortcut to appear. 6. Click Finish. 2) What is on the Dictionary Screen ----------------------------------- 2.1) The Menu Bar ----------------- The Menu Bar, located at the top of the screen, follows normal Windows conventions. Pressing the underlined letter of an item while holding down the Alt key pulls down a submenu. Within a submenu, pressing an underlined letter alone chooses an item. The main items on the Menu Bar are: File, Edit, Search Type, X-Ref, User Dictionary, and Help. 1. File. The submenu contains Lookup, Print, and Close. 2. Edit. The submenu contains Undo, Copy, Paste, Find, Replace, Preferences, and Filters. 3. Search type. The submenu contains Browse on Index, Main Entry search, Definition search, Anagram search, History, and Bookmarks. 4. X-Ref. This item allows you to look up a word in another reference work that uses the same Collexion Reference software. X-Ref is grayed out unless such a work has been installed on your computer. 5. User Dictionary. This item allows users to create, maintain, and access their own specialized dictionaries. 6. Help. The submenu contains Using help, Help Index, About, and Help Context. 2.2) Button Bars ---------------- There are two Button Bars, one just below the menu and the other above the entry window. 2.2.1) Top Button Bar --------------------- Buttons on the top bar (Lookup, Filter, Prefs, and About) act on or relate to the entire dictionary. Lookup activates a search that you have specified in the Edit Window, varying according to the Search Type you are in. Usually the program will search through the entire dictionary unless you wish to limit it to a narrower list of entries you have already created. Filter brings up a method of narrowing your search, also varying according to the Search Type you are in. The Prefs button allows you to set defaults for using the dictionary, including screen layout, font size, interface language, and colors. About displays the copyright information that appears on the dictionary's opening splash screen. 2.2.2) Lower Button Bar ----------------------- Buttons on the second bar (Print, Replace, Find, Previous Entry, and Bookmark) act on an individual entry. Print lets you print the current entry. Replace lets you replace selected text in your document. Find allows you to search within the current entry. Previous Entry takes you to the previous entry in your History List. Pressing Bookmark puts the current entry on your Bookmarks list. (To see the Bookmarks list, use the Bookmarks option on the Search Type menu or press F7.) 2.3) Edit Window ---------------- To the left of the top button bar is the Edit Window, where you type your search query. 2.4) Search Type Button ----------------------- To the left of the Edit Window is the Search Type Button, which shows the search type you are currently using and allows you to change to another. 2.5) Counter ------------ At the extreme right of the top button bar, the Counter keeps track of the number of entries through which you are searching, the number of hits that result from your search, etc. 2.6) List Window ---------------- The List Window lists the entries you can search, those you find as a result of your search, etc., depending on which part of the program you are using. 2.7) Entry Window ----------------- The Entry Window shows the current dictionary entry. The current entry may be considerably longer than can be seen on one screen. You may scroll through this window to see the full entry, which includes all main entries spelled with the same sequence of letters, whether lower-case or capitalized, with or without diacritical marks, and with or without hyphens. It also includes other terms derived from the main-entry word plus supplementary notes on usage, synonyms, pronunciation questions, regional variations, etc., when appropriate. With your cursor in the Entry Window, click the right mouse button to bring up the following menu: Lookup, which takes you to the entry for any word within the current entry that you select by highlighting; Root pronunciation, which gives the audio pronunciation of a term you select; Show picture, which shows any graphic image associated with the selected word; Previous Entry, which displays the previous entry in your history list; Copy, which copies selected text to the clipboard; Replace, which replaces selected text in your document with selected text from the entry; and Print, which prints the entry currently in the Entry Window. 3) Audio Pronunciations and Graphics ------------------------------------ Pressing the loudspeaker icon near a word allows you to hear that word pronounced. A pronunciation can be associated with a main entry, a given name, or another word in the body of the entry whose pronunciation is discussed. When you press a camera icon, a graphics box will appear on screen. You can enlarge the graphic by doing the following: First press the Maximize button at the upper right corner of the graphics window. This will enlarge the "frame" for the graphic to full-screen size. Alternatively, you may use your mouse to adjust the "frame" by dragging its borders, making it larger but less than full-size. Then press the Resize button on the button bar of the graphics window. This will stretch the picture to fit the enlarged frame. Note that this may cause some distortion of the drawing. Pressing the Original button returns the picture to normal size. Copy allows you to copy the picture, as for use in a document. Print lets you print the picture. Before moving on to another entry, you should close the graphics box manually. 4) Preferences: How to Set Defaults for Using the Dictionary ------------------------------------------------------------ 1. Click on the Prefs button or choose Preferences from the Edit menu. You will see three tabs, Display, Environment, and Data Files. 2. Click on the Display tab to set font size and change the display colors for each segment of dictionary information (main entry, definition, etymology, etc.) If there are portions of the entry you do not wish to display, you may deselect them here by removing the check marks from the boxes. To remove or restore a check mark, double-click on the box. 3. Click on the Environment tab. Here you may Save the Workspace. This will save, as the new set of defaults, the preferences you choose in all three tabs. Under Environment you may also: switch Tool Tips on/off; switch Text on Buttons on/off (icon remains); change the size of the History buffer (default is 20 entries, but the buffer can hold up to 100); change the Screen Layout from a vertical to a horizontal split between the List and Entry windows; and change the Hotkey that will call the dictionary up from another application when you want to run the dictionary in standalone mode. Finally, in the dialogue box at the bottom of the Environment tab, you may select the Interface Language, determining whether the menus will be in English, French, or Spanish. Use the small scroll bar to gain access to all three choices. The dictionary data itself will of course remain in English. 4. Click on the Data Files tab. This allows you to check or reset the Dictionary Data Path, the Shared Code Data Path, and the User Dictionary Data Path. a. The Dictionary Data Path, which contains the Random House Webster's Unabridged Dictionary content, points either to a folder on your hard disk or to your CD-ROM drive. Normally, the choice is made during installation. To make sound and pictures available, set the path to the root directory of your CD-ROM drive, e.g., D:, unless you have stored graphics and sound files on your hard disk. b. The Shared Code Data Path points to the folder that houses small programs that perform important dictionary functions, such as the one that searches for forms of a word other than the one you type in (for example, searching for laugh when you type laughed). c. The User Dictionary Data Path is set by you when you set up a customized User Dictionary. 5) Ways of Looking up a Word in the Dictionary: Search Types ------------------------------------------------------------ Choose the type of search you want to perform from the Search Type menu or press the appropriate function key. Browse on Index (F2) is the preset default, but you may also use Main Entry Search (F3), Definition Search (F4), Anagrams (F5), View History (F6), Bookmarks (F7), or User Dictionary (F9). See below for instructions on how to change the default Search Type. 5.1) Browse through the Dictionary Entries: Browse on Index ----------------------------------------------------------- Choose Browse on Index. Browsing is a convenient way to find a word, particularly if you are not sure of the spelling or if you want to see which groups of related terms are in the dictionary. You may scroll through a list of entries in whatever part of the alphabet you choose. As you type the first few letters in the Edit Window, the list jumps to the closest word in the dictionary. Whichever term is highlighted when you stop typing will appear in the Entry Window. A Filter lets you limit your choices to entries that have sound and/or pictures. The "Browse on Index" list behaves a bit differently from the other lists. The scroll-bar buttons directly control the highlight, and the movement of the highlight causes an immediate update of the current entry. The list is also "endless." It will wrap around back to the beginning when it reaches the end, and vice versa. This behaviour is intended. The other search lists do behave like regular Windows lists. 5.2) Look up a word directly: Main Entry Search Choose Main Entry Search. Type the word you want to find in the Edit Window and press Enter or click on Lookup. If what you typed is not found, the software will try to find the root form of the word or will try to find the closest match. Notice that if you select a word within a definition and right-click to look that word up, your Search Type will change to Main Entry Search, even if you found the current entry by using another Search Type. 5.2.1) Use Wildcards in your Main Entry Search ---------------------------------------------- You may type some letters and use standard wildcard characters (? or *) for the rest (see chart below). You may apply the Filter to limit your search to entries with sound and/or pictures. 5.3) Find Words you Don't Know by Specifying Information -------------------------------------------------------- You Do Know: Definition Search ------------------------------ Choose Definition Search. This will find all the entries that include whatever words you specify. Using two or more keywords, with search commands separating them, will narrow the search. Note that if one of the words to search for is a root form (for example, catch) its inflected forms will also be searched for (for example, caught or catching). The Filter lets you determine which "blocks" of the entry you want searched: main entry, pronunciation, part of speech, definition, etymology, derived form, and/or supplementary note. You may pause a search in the middle by pressing the "stop/start" button, which looks like an open book while a search is in progress. This button, shaped like a closed book when it is not in use, is located between the Lookup button and the Filter button. 5.3.1) Using search commands ---------------------------- Search commands describe how the keywords you specify will be used in the definition search--for example, letting you search for entries that have both "painter" and "French" in their definitions or etymologies (type: painter & French). The resulting list should include "Renoir." On the other hand, searching for painters who are NOT French (type: painter ! French) will result in a completely different list, which would not include "Renoir." While you may type the command symbols, search commands are most easily inserted by clicking on the Search Commands button and selecting the appropriate symbol. Only these symbols will work in your search, not the words AND, OR, or NOT themselves. 5.3.2) Search Commands and Wildcards: Chart ------------------------------------------- Operator: AND Symbol: & Example: painter & French Meaning: Entry must contain both words: painter and French. The two words may appear in different parts of the entry. Operator: OR Symbol: | Example: painter | French Meaning: Entry must contain at least one of the words: either painter or French. Operator: NOT Symbol: ! Example: painter ! French Meaning: Entry must contain the word painter, but not the word French. Operator: Group Symbol: (...) Example: (writer | playwright) & U.S. Meaning: Entry must contain either the word writer or the word painter, together with the term U.S. Operator: Phrase Symbol: "..." Example: "out of pocket" Meaning: The entry must contain the phrase: out of pocket. Operator: any single character Symbol: ? Example: spirit & wom?n Meaning: The entry must contain the word: spirit. It must also contain a word starting with: wom, plus one letter, plus the letter n. Operator: zero or more characters Symbol: * Example: spirit & wom* Meaning: The entry must contain the word: spirit. It must also contain a word starting with: wom. 5.3.3) Format and use your search results ----------------------------------------- Bring up the following options with the right mouse button: Sort, which lets you choose from among several sort options, including a...z, z...a, reverse (reading word from right to left), and longest word to shortest; Open, which opens a previously saved list; Add to list, allowing you to add a previously saved hit list to the current list; Save as, which saves the current list to disk; Export, which exports your list as ANSI text; Print, to print the current list; Clear, to clear the current list; Delete hit, which deletes a term from your list; Copy list, which copies the list to the clipboard; and Paste list, which pastes a copied list from the clipboard to the current list. Copy/Paste can be used to combine the results of one kind of search (for example, main entry) with another (for example, definitions). Adding to your query will limit your search to the entries on your hit list. For example, if you have searched for novelist & Nobel, you may add & U.S. to further refine the results. If you want to change one of the components, you may do so without repeating the entire search. Just precede the new component with a number (&2 English). 5.3.4) Replace a word in a document you are writing with a ---------------------------------------------------------- word from the dictionary ------------------------ 1. Highlight a word in your document. (For Word, now go to step "3") 2. (For WordPerfect, press CTRL+c to copy the word that you want to replace to the clipboard.) 3. Press your dictionary Hotkey combination. The dictionary will come up showing your word in the dictionary's Edit window. 4. Highlight the word in the dictionary that you want to substitute for the one in your document. 5. Click on the "Replace" button. You will automatically be back in your document. 6. Press CTRL+v to insert the new replacement word. 5.4) Look up Anagrams --------------------- An anagram is a word formed by rearranging the letters of anothr word. Keats and steak are anagrams, as are aged and egad, study and dusty. To look for anagrams, choose Anagrams from Search Types or press F5. Type a word in the Edit Window. Hit the Enter key, click on the Lookup button, or choose Lookup from the File menu. 5.4.1) Using the Anagram Search Filter -------------------------------------- This filter lets you play other word games by finding not only full anagrams of your typed word but the smaller words it contains. Expand your search by directing it to find all words of more than a specified number of letters. 5.5) Use History to Go Back to Previous Search Results ------------------------------------------------------ Choose the History list from the Search Type menu or press F6 to call up a list of the entries you have already looked up. You may click on one of the entries to return it to the screen. Determining the maximum number of entries you can list is done through Preferences. 5.6) For Advanced Users: Changing the default search type ---------------------------------------------------------- By default, this application comes up with Browse on Index as the search type. You can change the default search type by editing the .INI file for the application. For the Random House Webster's Unabridged Dictionary, this file is called RHUDWIN.INI and it is stored in your Windows directory. 5.6.1) Instructions ------------------- - Start a text editor application (such as Windows Notepad). - Open the RHUDWIN.INI file. - Find the line containing the string '[application]'. - Below this line, add a new line containing: 'mode=#' where # represents a number between 0 and 4, with the following meaning: 0 = Browse on Index 1 = Search on Main Entry 2 = Search on Definitions 3 = Anagrams 4 = View history For example, if you add a line containing 'mode=1' to the '[application]'section of the file RHUDWIN.INI, the next time you start RH Webster's Unabridged, the search type 'Search on Main Entry' will be selected by default. 6) Use Bookmarks to Access a Customized List of Entries ------------------------------------------------------- You may set a Bookmark for the current entry by pressing the Bookmark button while the entry is on screen. The blue icon on the button will turn red, signaling that the entry has been added. Because the Bookmark button is a toggle, pressing it again removes that entry from the list, causing the icon to turn back to blue. You may go from entry to entry, adding to your bookmarks. Access the list by choosing Bookmarks from the Search Type menu or by pressing F7. The list may be printed, used as the basis for a search (main entry, definition, etc.), or used to return to a bookmarked entry. As with other lists, right-clicking brings up a pop-up menu with additional options, listed above under "Formatting and Using your Search Results." 7) Create a Customized User Dictionary -------------------------------------- First get a folder ready on your hard disk in which to store the User Dictionary files. Then you must be sure to set a path, through the Data Paths tab in the Preferences dialogue box, to indicate where you want your User Dictionary to be located. A typical path might be C:\MyFiles\Personal Dictionary. Then choose User Dictionary from the Search Type menu or press F9. Instructions on screen tell you how to unlock the customized database and add records. When you create a new entry, the main-entry form is automatically put into the Access Key box. As you create your dictionary, the access keys accumulate. They show up in the List Box, allowing you to look up one of your entries just as you would in the main dictionary. Operations for the User Dictionary list include: X-Ref, Lock, Unlock, New Entry, Delete Entry, Export, and Printing. Entries can have some or all of the components that are displayed in the main dictionary (main entry, pronunciation, part of speech, definition, etymology, etc.). These are accessed through the "block" function on the User Dictionary menu bar, and it is best to insert them in the order in which you want them to appear. You can create more than one customized dictionary. Definitions in User Dictionary entries are not automatically numbered. If you add an entry with multiple definitions to the User Dictionary, you will have to number the definitions manually. 8) Further Help --------------- Further help can be found in the on-line Help files.